Programs Coordinator

PositionPrograms Coordinator (Buena Vista Horace Mann)Reports toPrograms ManagerBased out ofMission Center, 826 Valencia St. This is an open-office environment with substantial ambient noise and overheard conversations. This role spends substantial time at the BVHM Writers’ Room, located approximately one half-mile from our Mission CenterSalary$50,000-$53,000 annuallyHoursFull-time (40 hours per week), Monday through Friday, 10 a.m. to 6:30 p.m. (work schedule subject to change based on programmatic needs)StatusNon-Exempt, SalariedTo ApplyFill out this short application and submit your cover letter and resume to by Sunday, May 15th. Please write the position title in the subject line. If applying to multiple roles, write “Programs Coordinator.”
Who We Are
826 Valencia is an award-winning nonprofit dedicated to supporting under-resourced students ages six to eighteen with their creative and expository writing skills, and to helping teachers inspire their students to write. Our innovative model has inspired more than 40 like-minded organizations worldwide.We offer a highly collaborative, bustling work environment full of passionate professionals who strive to create programs that transform our students’ relationships to writing, and to build an inclusive community that meets the needs and reflects the diverse backgrounds of our students.
Position Summary
Buena Vista Horace Mann K-8 (BVHM) is a Spanish Immersion school just blocks away from our Mission Center. The core of our work is direct service and this position will lead programming approximately 12-16 hours per week. The ideal candidate is excited to work closely with school partners, parents, and students to provide high-quality writing and tutoring programs on a school campus. The Programs Coordinator loves to teach, is energized by elementary-aged students, and has a knack for understanding and being responsive to students’ needs. The Programs Coordinator builds relationships with students, families, volunteers, and teachers in order to ensure our students build confidence, pride, writing skills, and creativity that will lead to future success.
Reporting Relationships
The Programs Coordinator reports to the BVHM Programs Manager. 
Key Responsibilities
Program Coordination and Support
  • Coordinate the After-School Program at BVHM and support school day programs 
    • Provide direct service to students as a lead teacher and tutor, design and/or implement writing curriculum and individualized support for students
  • In collaboration with the Programs Manager, determine program priorities and track progress towards goals and objectives; evaluate program effectiveness to develop improved methods for program delivery
  • Coordinate and support the activities of interns, volunteers, and AmeriCorps members; recruit, train, support, engage, and celebrate tutors to promote continued engagement and improved effectiveness
  • Communicate with all parties in a timely, responsive, and effective manner
    • Maintain consistent communication with volunteers and caregivers; provide written and oral Spanish translation as necessary 
  • Cultivate strong, authentic partnerships with caregivers and Jamestown Community Center to improve the program and student outcomes; connect students and families to resources as needed
  • Track student and volunteer data using Salesforce and the Contract Management System of the San Francisco Department of Children, Youth and Families; support grants reporting and program evaluation as needed
  • Support and/or coordinate student publications and related release parties 
    • Duties may include transcription, translation, copyediting, and event logistics
  • Serve as instructor for summer programming
  • Provide support to other 826 Valencia programs as needed, including occasional evening  and weekend events
Other Duties
  • Participate in staff and departmental meetings, internal committees on diversity, equity and inclusion, the annual 826 National conference, anti-racism trainings, other professional development activities, and performance appraisal systems
  • Proactively raise issues with the Program Manager to prioritize tasks and implement solutions
  • Meet all deadlines and maintain accurate timesheets
  • Work collaboratively with all staff members to ensure robust programming 
  • All other duties assigned by the Executive Director and Programs Manager
Education and Experience Requirements
  • Bachelor’s degree
  • Minimum of two years of experience working with under-resourced youth
  • Able to regularly travel to the BVHM Writers’ Room, approximately one half-mile from our Mission Center
  • Fully bilingual in Spanish and English languages (highly preferred)
  • Facility with Google Suite, Microsoft Office Suite (Word, Excel, PowerPoint), Zoom, and macOS
  • Able to complete a background check and tuberculosis screening
    • Pursuant to the San Francisco Fair Chance ordinance, we will consider for employment qualified applicants with arrest and conviction records
  • Able to provide proof of full COVID-19 vaccination including booster doses when eligible, or participate in an interactive process for accommodations
    • Able to follow COVID-19 health and safety guidelines while in our Writing Centers, at schools sites, and work events
Required Competencies
  • Develops individual work plans with goals and interim milestones to manage one’s own work, ensuring high-quality and timely delivery
  • Produces crisp, engaging and quality communications, both written and verbal 
    • Openly and regularly communicates information about progress towards goals with the Programs Manager and team
  • Excellent interpersonal skills 
    • Builds authentic relationships with colleagues across roles, teams, and identities, demonstrating curiosity about others’ backgrounds and perspectives
  • Ability to work with a culturally diverse population and a variety of stakeholders and audiences
    • Seeks to embody 826 Valencia’s values around diversity, equity, and inclusion
  • Ability to work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness
    • Supports the work of colleagues, engages meaningfully to provide input or partner when appropriate
  • Approaches new ideas, changes in work, or challenges with a sense of possibility, openness, positivity, and solutions-based aptitude
    • Demonstrates ability to adapt to various working and management styles
  • $50,000-$53,000 annual salary with $1,000 per year language premium for employees who meet the criteria
  • Paid Time Off: 15 Vacation days per year (increases to 20 days after two years), 9 Wellness days per year, 13 Holidays, and winter office closure. Additional COVID-19 Supplemental Paid Sick Leave available through September 30, 2022
  • Employer contributions to health insurance coverage for employees and dependents, Employee Assistance Program, group life insurance
  • Pre-Tax Savings: 401(k) plan with employer match, Flexible Spending Account for health care and dependent care expenses, Commuter Benefits
  • Professional development funds (budget permitting)
  • Relocation support may be available for moving to California from another state or country
  • 30% discount at all 826 Valencia stores
826 Valencia is an equal opportunity employer committed to achieving a diverse staff and inclusive work environment. Candidates who identify as Black, Indigenous or people of color are strongly encouraged to apply. 826 Valencia does not discriminate on the basis of race, ethnicity, age, religion, sexual orientation, political orientation, disability, veteran status, or gender identity or expression. For more information, read the 826 Stand: You can read about our core values at