Publications Manager

Position Publications Manager Reports to Design Director Supervises Design Intern. Provides direction and feedback to approximately six volunteer designers and illustrators at a time. Status Exempt, full-time Hours 9 a.m. to 5:30 p.m., with some flexibility. Evenings and weekends as needed. Salary $55,000 to $60,000 annually To Apply Please fill out this short application and email your resume, cover letter, and portfolio to hiring@826valencia.org. Please write the position title in the subject line. The deadline to apply is May 15, open until filled.
Who We Are
826 Valencia is an award-winning nonprofit dedicated to supporting under-resourced students ages six to eighteen with their creative and expository writing skills and to helping teachers inspire their students to write. Our innovative model has inspired more than 40 like-minded organizations world-wide.

We offer a highly collaborative, hardworking, fun work environment full of passionate professionals who strive to create programs that transform our students’ relationships to writing, and build an inclusive community that meets the needs and reflects the diverse backgrounds of our students.
Reporting Structures
The Publications Manager reports to the Design Director and works closely with two Design Associates. The Publications Manager supervises one part-time intern and provides direction and feedback to approximately six volunteer designers, illustrators, and copy editors at any given time.
Position Summary
The Publications Manager makes beautiful, inspiring publications (such as books, magazines, newspapers, and more) that honor and amplify students' voices. The Publications Manager skillfully manages multiple projects and production schedules at once through effective collaboration with program staff, volunteers, printers, and design staff.  The Publications Manager ensures that high-quality end products are completed within fast-moving timelines. In conjunction with the Design Director, the Publications Manager will:
Major Responsibilities
Project Management
  • Provide orientation to the 826 brand and art direction to volunteer designers, illustrators, copy editors, and photographers, so publications are consistent with the style guide and meet high standards of design, typography, illustration, etc.
  • Ensure 826 publications are of professional quality, align with our organizational mission, and honor our students.
  • Create and adjust timelines for publications as needed; coordinate effective and timely work streams among volunteers, staff, and printers; hold stakeholders accountable to strict deadlines and high-quality performance through effective coaching; develop accountability and coaching structures to support volunteers and interns.
  • Communicate clearly, professionally, and expediently with all stakeholders, in writing and aloud; manage and align stakeholder expectations. This includes giving explicit and comprehensive feedback to volunteer designers and providing a list of necessary edits to printers.
  • Recruit and celebrate volunteer designers, illustrators, copy editors, and photographers by organizing and hosting creative volunteer meet-ups.
  • Simultaneously track multiple project budgets, calendars, and project plans, ensuring that all publications are produced on time, under budget, and with prompt vendor payment.
Production and Distribution
  • Place printing orders and prepare files for print (including expert file preparation, submission, proof review, shipping/delivery tracking) using Indesign and Acrobat to minimize production errors and delays.
  • Produce in-house chapbooks using a printer, trimmer, and glue-binder, and assist with design as needed.
  • Manage national distribution of two publications every year via Ingram Publisher Services.
Support Design Team and Organizational Processes.
  • Participate in and occasionally lead design critiques.
  • Assist Design Director as needed in the design and production of communications and event collateral.
Other Responsibilities
  • Attend staff meetings, the annual 826 National conference, other professional development workshops, and performance appraisal systems.
  • Meet all deadlines.
  • Work collaboratively with all staff members to ensure robust programming.
  • All other duties as assigned by the Executive Director and Supervisor.
Requirements
  • Five years of professional production experience that includes managing projects and publishing workflow
  • In-depth knowledge of Adobe Creative Cloud, Acrobat, MS Word, Google Suite
  • Expert knowledge and experience of professional printing specs and processes
  • Graphic Design Bachelor’s degree preferred
  • Experience in digital publishing preferred
Required skills and abilities
  • Ability to work with a culturally-diverse population and a variety of stakeholders and audiences; engage stakeholders in mutually beneficial and effective partnerships.
  • Committed to young people, their families, and the mission of 826 Valencia.
  • Advanced organizational skills and ability to handle multiple tasks with excellent follow-through.
  • Develops projects and/or team-wide work plans with goals and interim milestones to manage resources, time, and people efficiently.
  • Demonstrates problem-solving skills to overcome challenges and maximize limited resources.
  • Excellent interpersonal skills, able to welcome and engage new community members, as well as build productive relationships with staff and external partners.
  • Inspires team to collaborate across departments to accomplish goals.
  • Ability to work independently and collaboratively. Sets up strong collaboration structures and ensures roles and responsibilities are clear.
  • Excellent command of English language and grammar, both verbal and written. Shares information and decisions with staff and managers in a transparent and timely manner.
  • Works with the team to identify opportunities for innovation and new possibilities amidst change; models accountability by publicly taking ownership for misunderstandings and missteps; builds team capacity to understand the impact of one’s own thoughts and behaviors on others.
  826 Valencia is an equal opportunity employer committed to achieving a diverse and inclusive workforce. People of color are strongly encouraged to apply. 826 Valencia does not discriminate on the basis of race, ethnicity, age, religion, sexual orientation, political orientation, disability, veteran status, or gender identity or expression.  For more information, read the 826 Stand.
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